Some of the biggest challenges we faced before creating Priority-Zero was managing projects for different clients, recording time spent on specific parts of those projects for billing purposes, and setting out a plan of attack that not only helped prioritise tasks, but ensured that none were forgotten.
Our aim was to keep things as simple as possible, while delivering a useful tool that could do all of the things we needed, and provide an easy reference to show how much more work we could take on over the coming weeks. We've found using Priority-Zero ourselves has made a hugely positive difference to the way we work, and make sure tasks get done on time, and hope you do too.
We're always looking for ways to improve Priority-Zero, and welcome feedback and suggestions from our users. So if you don't already have a free account, sign up today and help us make Priority-Zero better for you!
Writing something down makes it more "real", and less likely to be forgotten. Just scanning a to do list can sometimes remind us of something we meant to do, but completely forgot about because of all the other things happening in our lives. Priority-Zero isn't just a to do list though. It's a place to keep ideas and thoughts that pop up at any time of day or night. Because it's mobile friendly, you can use it to jot down things that come to mind that you don't want to forget, but know you probably will.
Priority-Zero has two to do lists. The first is the main or active one, and the scond is the P-Zeroed one. The active list is where all of your "live" tasks are, and the P-Zeroed list is where all your non-active tasks are. Tasks can be easily moved from one to the other to save time, instead of having to create a new task every time. An example of the benefit of this is if you have a client for whom you provide services on an ad-hoc basis. Instead of completely deleting their task out of your to do list once it's completed, P-Zeroing it moves it from your active to do list, to your P-Zeroed list. That way, the next time you need to perform any task for them, all you need to do is update your notes, set the priority of the task, and reactivate it.
The Task Timer is a great way to keep track of how long you spend on a task. You can time any task in either your active to do list or P-Zeroed list. This is very handy if you have to work on a task from your P-Zeroed list suddenly and unexpectedly, and record the time you spend on it so you can accurately bill the client for your work.
The timer is also a really good way to improve the accuracy of quoting for jobs. Once you complete a few tasks, you'll have a much better idea of how long those kinds of tasks take to actually complete. Also, entering the amount of time you think a task will take to complete in days or hours at the beginning of a task, and then recording how long it actually takes will provide a solid guideline for tasks of that nature in the future.
Can you take on more work? Will you be able to complete a new task your boss has just handed to you, or will you need to negotiate reshuffling the priority of all the other tasks you're working on at the moment? Having them right there in front of you, and knowing how long they're likely to take, and what your workload looks like over the next four weeks is invaluable in situations like these!
That's what being organised is all about, after all. And because priorities change all the time, it's important to be able to reflect that in your to do list. Priority-Zero makes it easy to do just that.